Emergency Procedures

Fire Drills:

Each classroom will practice fire drill monthly and will record the date and time of the practice.
The office will ask the fire department to come to do the fire drill once a month, although they are no longer required to do that in pre-school.
There are two fire and emergency school exits: the front main gate and the main building side door on Moulton Street.
All Pre-K and OST classes and B1 will exit through the front gate. All TK classes in the main building will exit through the main building side door by Moulton Street.

Earthquake Drill:

The Great California ShakeOut Earthquake drill is on Thursday, October 16, at 10:16 a.m. Schools all over the state will practice “Drop, Cover and Hold on” drills as well as evacuations. On the day of the practice, the site administrator will announce on the intercom.
Individual classroom will practice duck, cover, and hold on. The site administrator and the office clerks will make a quick walkthrough before the evacuation practice.

Lock Down: the word for lock down is simply: “Lock Down”

When the teachers and staff heard the announcement on the intercom “Lock Down”, they will have all their doors locked. (For the time being, we are keeping all our doors in locked position. The office is in the process of ordering new door locks for every classroom so that we will be able to lock the door from the inside.)

Relocation:

In the event of an emergency whereas Tule Elk students needed to RELOCATE: MARINA MIDDLE SCHOOL LOWER YARD is our designated primary evacuation sister site. Their address is 3500 Fillmore Street, and their phone number is (415) 749-3495. Our secondary evacuation sister site is Sherman Elementary School located at 1651 Union Street, (415) 749-3530. In the event that relocation is necessary, we will display posters outside of the school.

Supplies:

For every emergency practice of leaving the classroom, each teacher is responsible to bring the emergency BACKPACK. The emergency BACKPACK should have students’ emergency cards, and first aid kit.

Parent-Child Reunification (This section is from our Emergency Site Plan)

In the event that an emergency occurs on or near a school site, parents (or guardians) must report to the school site and adhere to the following procedures required for releasing a student. School sites must work in conjunction with the SFUSD Department Operations Center (DOC) throughout the parent-child reunification process.

The following procedures provide a general guideline for parent-child reunification throughout SFUSD. Each school site is responsible for adhering to the following three principles when implementing its reunification process: (1) a safe and secure check-in area for parents, (2) a separate area designated for the reunification of parents and children, and (3) a safe and secure exit for parents and children.

Preparation

At the start of the school year, each school site should prepare an emergency bin containing copies of Student Emergency/Medical Information Cards, name tags for all students and staff, lists of all student and staff names, pre-printed signs with letters A–Z, sharpie markers, pens, and tape.
Emergency bins should be updated on a routine basis.

Reunification

School staff should set up two tables inside the main gate of the school site. One table will be designated for students with last names beginning A–M. The second table will be designated for students with last names beginning N–Z. Each table will have two binders with all students’ names and Student Emergency/Medical Information Cards. Each table must be clearly and adequately marked with the appropriate letters.
Parents or guardians arriving to the school site must wait in the appropriate line and be able to identify their child by name for pick-up. A school staff member will be responsible for directing parents to the appropriate lines.
School staff members working at the tables will highlight students’ names in the appropriate binder and verify the parent or guardian name. Only contacts listed on the student emergency/medical information card may pick up a child. Parents/Guardians must have a valid ID and/or be recognized as Parents/Guardians of the student by a school staff member. Highlighting the students’ name will indicate a parent or guardian has arrived to pick up the student.

At the student assembly area, school staff will post signs with the letters A–Z. Signs should be pre-made and stored in the school site emergency bin. Students should line up behind the letter that represents the first letter of their last name.
All students must wear name tags indicating their last name, first name. (If possible, name tags with names already printed on them will be kept in the emergency bin and distributed to school staff responsible at each line, A–Z).
Once parents/guardians have arrived, a runner will notify the child and escort them to the reunification area.
After parents/guardians are reunited with their child, school staff will escort and/or direct the parent/guardian and child to the exit gate (the exit gate should not be the same as the main gate).
Two-to-four school staff members should be placed at the exit gate with copies of the Student Emergency/Medical Information Cards. All parents/guardians should be cross-referenced on the emergency/medical information card prior to exiting the gate.
Upon exiting the school sites, students must remove their name tags and give them to the school staff. School staff must use a sharpie marker to write one of the following codes on the students name tag:

M – if the mother picked up the student

F – if the father picked up the student

G – if the guardian picked up the student

GM – if the grandmother picked up the student

GF – if the grandfather picked up the student

O + NAME – if someone other than the above picked up the student

School staff should attach the student’s name tag to the Student Emergency/Medical Information Card and place them in a file for documentation, which is retained in a secure location.

In an emergency or disastrous situation, there is a good chance that no one at school could be reached. Our Public Outreach and Communication Office will try their best to reach out to you through auto dialer or public broadcast. You could pay attention to our local radio station such as KALW at 91.7 FM or try calling our Public Outreach and Communication Office at (415) 241-6565. For more details on our District’s safety and emergency plan, please go to http://www.sfusd.edu/en/safety-and-emergency-plan.html.